What is a Virtual Travel Assistant and What Can They Do?

A virtual travel assistant is a virtual assistant (VA) that helps you plan, schedule and book travel. A virtual assistant doesn’t have to be a luxury either. You can hire a virtual travel assistant for a fraction of the price of a US based employee by outsourcing the role through Jobstob to the Philippines, India or elsewhere in the developing world.

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What is a Virtual Travel Assistant?

A virtual travel assistant is a human virtual assistant that helps you plan, schedule and book travel. Unlike the AI travel assistants available today that are more gimmicks rather than useful applications, you can speak with a person who will empathize and understand what you’re trying to accomplish with your trip.

Unlike an app, you’ll be able to speak immediately with your dedicated virtual travel assistant if something goes wrong or you need to reschedule. You won’t have to spend time desperately searching the internet trying to find a help number because of a bug in an app.

What is a virtual travel assistant? What tasks can a travel virtual assistant do? How do you hire a trip itinerary planner and how much does one cost?

Pro Tip: Hire a virtual executive assistant who can help you with not just travel, but just about anything else you can think of for your business or for your life. A virtual executive assistant is a generalist who can hop between roles, one day acting as your virtual travel assistant and another day acting as your social media virtual assistant.

Why Hire a Virtual Travel Assistant?

Think about the last time that you planned a vacation for yourself or your family. How much time did you spend doing research on where you want to go, optimal times and prices for flights, optimal itineraries, optimal hotel prices and locations and so on.

Or how about reviews? How much time did you spend last time reading reviews on different hotels and attractions and ending up exhausted from decision fatigue?

A virtual travel assistant is a virtual assistant (VA) that helps you plan, schedule and book travel. A virtual assistant doesn’t have to be a luxury either.

Think about the last time that you planned a vacation for yourself or your family. How much time did you spend doing research on where you want to go, optimal times and prices for flights, optimal itineraries, optimal hotel prices and locations and so on.

Or how about reviews? How much time did you spend last time reading reviews on different hotels and attractions and ending up exhausted from decision fatigue?

Pro Tip: As a general rule of thumb, you should always outsource a task if it can be done for less than your own hourly marginal income. For example, let’s say you’re a successful lawyer who bills corporate clients at $500 a hour. Assuming that you always have more that you could work on for your clients, why on earth would you spend even one hour planning and booking your own travel?

What Tasks Can a Virtual Travel Assistant Do?

Trip Itinerary Planner – Your virtual travel assistant can act as your trip itinerary planner and can handcraft a custom itinerary for you with the utmost patience and thoughtfulness. Imagine having someone who would happily spend their day doing in-depth research on your behalf on where you should go and where you should stay.

Travel Recommendations – Your virtual travel assistant can read through countless reviews of eligible hotels and attractions on your behalf and give you a summary of recommendations. If you’re done with decision fatigue, your assistant can even present you with the best one or two choices for you to approve.

Travel Booking – Your virtual travel assistant can book and reserve all of your flights, hotels and other tickets as well as restaurant and theater reservations. You’ll need to have some trust as you’ll be handing over credit card information, so we recommend starting with only one credit card and a few bookings to start with which you can easily audit. As you gain trust, you can relax and only periodically audit your credit card statements.

Comparison Shopping – Your virtual travel assistant can shop around for the best deals on hotels, flights and other tickets on your behalf. This is labor intensive and involves doing intensive online research. Initially, you can ask your assistant to send you two or three of the best options which you can quickly audit. Over time as you gain trust and confidence in your assistant, you can even allow him and her to do comparison shopping and then automatically book the best deal for you.

Manage Travel Expenses – Your virtual travel assistant can take care of all of those receipts, bills and tickets accumulated during your trip. When you’re back or even while you’re on the road, feel free to scan and email all of your receipts to your assistant who will sort, store and manage them for you. You don’t even need a scanner these days as there are free apps like CamScanner which you can use on your phone to scan pretty much anything. Your assistant can organize your expense receipts in the appropriate categories, and also tally them up for you.

Secure Travel Visas – Your virtual travel assistant can help you manage the often cumbersome travel visa process. He or she will do research on exactly what you need to do to secure a visa. If it can be done online, your assistant can process and secure the visa on your behalf. If an in-person appointment at a consulate is needed, your assistant can do the necessary paperwork for you beforehand and book the appointment for you.

Handle Travel Emergencies – A virtual travel assistant becomes invaluable when an emergency hits while you’re on the road, whether it’s a simply a cancelled flight or a natural disaster. Having someone on the ground and by a computer who can do intensive research and re-scheduling for you is beyond helpful whenever disruptions occur. Just imagine how helpful it would be if you arrive at your hotel in Laos with spotty internet access and all of a sudden need a place to stay because your reserved hotel was overbooked. Wouldn’t it be nice to get your virtual travel assistant to help you out in a tough spot like this?

Pro Tip: A virtual travel assistant can pretty much handle any task related to your travels as long as it can be done on a computer or by telephone. Read our explained article on what is a virtual assistant to understand the basics of how a virtual assistant can help you.

Hire a Virtual Travel Assistant

Hire a fluent, English speaking virtual travel assistant based in the Philippines through Jobstob for a fraction of the price.

We’ve re-imagined and simplified business process outsourcing from soup to nuts. Start by browsing our extensive selection of video resumes, and contact us once you’ve found a candidate you like. Or, we’d be happy to do a custom search for you.

We’ll source, screen, interview and test candidates to make the best use of your time. Once hired, we’ll take care of everything from a free trial period to payroll, time tracking, compliance and HR so you can focus on growing your business.

Save 70% When You Outsource With Jobstob

Full-time, fluent, English speaking virtual assistants, designers, video editors and salespeople for $6 a hour.