What is a Virtual Scheduling Assistant?

Scheduling meetings and coordinating appointments can be one of the most time-consuming tasks for any business owner. While it sounds easy enough to book your own meetings and conference calls, just think for a moment: how much of your day is devoted to scheduling and rescheduling meetings and calls?

The truth is that we all spend more time managing our calendar than we care to admit. As a business owner, just imagine how much more time you could spend on generating revenue and coming up with new ideas if you didn’t have to coordinate your own appointments and send out calendar invitations by yourself?

Fortunately, a virtual scheduling assistant can help you offload and outsource the daily routine of scheduling and rescheduling meetings and conference calls. A virtual appointment scheduling assistant can remove you from the dead-end cycle of wasteful email exchanges and simplify your life by booking meetings and calls for you and keeping your calendar up to date.

Hire a Virtual Assistant for $6 Per Hour

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What Is a Virtual Scheduling Assistant?

A virtual scheduling assistant is a remote based assistant who takes care of the day-to-day responsibilities of coordinating meetings, appointments and conference calls on your behalf. A typical virtual scheduling assistant can also help you manage and simplify your email inbox and CRM so you can always devote your time to the most profitable and productive initiatives.

Scheduling meetings and coordinating appointments can be one of the most time-consuming tasks for any business owner.

The tasks and responsibilities which a virtual scheduling assistant can handle include: calling and emailing clients to schedule meetings and conference calls, coordinating meeting availability by phone and email, managing your inbox, updating your CRM, answering your phone line and taking messages, managing your calendar, handling paperwork and sending calendar invitations.

Typical Virtual Scheduling Assistant Responsibilities

An experienced virtual scheduling assistant is a remote based personal assistant who can drastically simplify and optimize your work day by handing grunt work such as coordinating meetings and organizing your calendar and email inbox.

A virtual scheduling assistant is a remote based assistant who takes care of the day-to-day responsibilities of coordinating meetings, appointments and conference calls on your behalf.

A virtual scheduling assistant is fluent in English and can work during your normal business hours, meaning they’re always available and on-call to handle any task you need assistance with.

Here are some tasks which a virtual scheduling assistant can help you with:

Scheduling Meetings – A virtual scheduling assistant can coordinate group availability for a call or meeting across multiple parties, saving you from the endless back-and-forth email bloat which is typically required when scheduling meetings. All virtual scheduling assistants are fluent in English and highly educated, meaning that they can take inbound calls and make outbound calls to your clients and associates in order to schedule appointments.

Organizing Conference Calls – Say goodbye to the endless task of coordinating conference call availability across multiple parties. Your virtual scheduling assistant can isolate you from all the behind-the-scenes coordination work which is typically required when organizing a conference call. This means no more long email threads or multi-day scheduling exercises for a simple call with a client or business associate.

Managing Your Email Inbox – A virtual scheduling assistant can help you simplify, clean-up and organize your email inbox on a daily basis. Once you’ve shown your VA (virtual assistant) the procedure you have for managing emails, he or she can essentially replace you as the first responder of your email inbox. Removing yourself from the obsession and obligation of checking email hundreds of times per day free up capacity for you to focus on the bigger picture.

Updating Your CRM – We’ve all been there: you find a new CRM system and spend weeks getting it set-up. Afterwards, you obsess over keeping it updated. Over time, other priorities distract you and your CRM falls into disarray. A virtual scheduling assistant is typically experienced with various CRM software by way of his or her previous work experience. Therefore, your VA can also help you update and refresh your CRM on a daily basis.

Answering Phones – Virtual scheduling assistants are fluent in English and are usually experienced in handling both inbound and outbound phone calls. If you desire, your VA can serve as your personal answering service. As soon as your virtual scheduling assistant is managing your email inbox and answering inbound calls, you’ll be shocked at how much free time you have to tackle new business initiatives.

Handling Paperwork – How often do you find yourself at your desk handling routine paperwork instead of calling a new client or brainstorming new business expansion ideas? The truth is that all businesses have their fair share of administrative paper-pushing responsibilities, but no manager or business owner should be investing his or her personal time in taking care of basic admin work. A virtual scheduling assistant can handle all the administrative work in your office, from filling out documents, sending paperwork for e-signature, keeping track of invoices and paying bills.

Sending Calendar Invitations – Sending out your own calendar invitations is one of the most inefficient and time-wasting tasks for any business owner or manager. Your virtual scheduling assistant can completely remove this task from your list of daily responsibilities by sending out all of your calendar invitations. Better yet, your VA can also go a step further by coordinating the meetings themselves with third parties.

Contacting Clients – Your virtual scheduling assistant can also help with client outreach, including making outbound calls, answering your phone line and sending emails. If cold calling is a part of your business, a VA can help you scale and automate the prospecting side of your business.

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Full-time, fluent, English speaking virtual assistants, designers, video editors and salespeople for $6 a hour.

Virtual Scheduling Assistant Pricing

Virtual scheduling assistant pricing varies dramatically depending on where your assistant is based and their experience levels. US based, college educated VAs (virtual assistants) can easily cost $30 per hour or more. While it’s nice to have someone with a native English accent, it’s definitely overkill if you have to pay that much just for a native accent.

Alternatively, you can hire a fluent, English speaking virtual scheduling assistant based in the Philippines through Jobstob for a fraction of the price. On average, you can save 70% to 80% on employment expenses if you outsource with Jobstob. For example, a virtual scheduling assistant that costs $20 a hour in the states would only cost you $6 a hour in the Philippines through Jobstob, which equates to 70% off US prices.

Hire a Virtual Scheduling Assistant

Hire a fluent, English speaking scheduling virtual assistant based in the Philippines through Jobstob for a fraction of the price.

We’ve re-imagined and simplified business process outsourcing from soup to nuts. Start by browsing our extensive selection of video resumes, and contact us once you’ve found a candidate you like. Or, we’d be happy to do a custom search for you.

We’ll source, screen, interview and test candidates to make the best use of your time. Once hired, we’ll take care of everything from a free trial period to payroll, time tracking, compliance and HR so you can focus on growing your business.

Hire a Virtual Assistant for $6 Per Hour

Save 70% when you outsource with Jobstob. Highly qualified virtual assistants, designers, video editors and more for a fraction of the price of a domestic hire.