A virtual scheduling assistant is fluent in English and can work during your normal business hours, meaning they’re always available and on-call to handle any task you need assistance with.
Here are some tasks which a virtual scheduling assistant can help you with:
Scheduling Meetings – A virtual scheduling assistant can coordinate group availability for a call or meeting across multiple parties, saving you from the endless back-and-forth email bloat which is typically required when scheduling meetings. All virtual scheduling assistants are fluent in English and highly educated, meaning that they can take inbound calls and make outbound calls to your clients and associates in order to schedule appointments.
Organizing Conference Calls – Say goodbye to the endless task of coordinating conference call availability across multiple parties. Your virtual scheduling assistant can isolate you from all the behind-the-scenes coordination work which is typically required when organizing a conference call. This means no more long email threads or multi-day scheduling exercises for a simple call with a client or business associate.
Managing Your Email Inbox – A virtual scheduling assistant can help you simplify, clean-up and organize your email inbox on a daily basis. Once you’ve shown your VA (virtual assistant) the procedure you have for managing emails, he or she can essentially replace you as the first responder of your email inbox. Removing yourself from the obsession and obligation of checking email hundreds of times per day free up capacity for you to focus on the bigger picture.
Updating Your CRM – We’ve all been there: you find a new CRM system and spend weeks getting it set-up. Afterwards, you obsess over keeping it updated. Over time, other priorities distract you and your CRM falls into disarray. A virtual scheduling assistant is typically experienced with various CRM software by way of his or her previous work experience. Therefore, your VA can also help you update and refresh your CRM on a daily basis.
Answering Phones – Virtual scheduling assistants are fluent in English and are usually experienced in handling both inbound and outbound phone calls. If you desire, your VA can serve as your personal answering service. As soon as your virtual scheduling assistant is managing your email inbox and answering inbound calls, you’ll be shocked at how much free time you have to tackle new business initiatives.
Handling Paperwork – How often do you find yourself at your desk handling routine paperwork instead of calling a new client or brainstorming new business expansion ideas? The truth is that all businesses have their fair share of administrative paper-pushing responsibilities, but no manager or business owner should be investing his or her personal time in taking care of basic admin work. A virtual scheduling assistant can handle all the administrative work in your office, from filling out documents, sending paperwork for e-signature, keeping track of invoices and paying bills.
Sending Calendar Invitations – Sending out your own calendar invitations is one of the most inefficient and time-wasting tasks for any business owner or manager. Your virtual scheduling assistant can completely remove this task from your list of daily responsibilities by sending out all of your calendar invitations. Better yet, your VA can also go a step further by coordinating the meetings themselves with third parties.
Contacting Clients – Your virtual scheduling assistant can also help with client outreach, including making outbound calls, answering your phone line and sending emails. If cold calling is a part of your business, a VA can help you scale and automate the prospecting side of your business.