Contacts Data Entry – A virtual assistant can enter and save a variety of contact information either in email software such as Outlook or on newsletter software such as MailChimp or Benchmark Email. He or she can create virtual business cards from all of your stockpiled physical business cards.
Website Data Entry – A virtual data entry assistant can submit data on your behalf, or on your customers’ behalf on a variety of websites, including your own. This can be helpful if certain clients need assistance with navigating online sign-up forms, calculators, surveys and even payment forms.
Marketing List Maintenance – A data entry virtual assistant can keep your marketing list clean by removing contacts with email addresses that have bounced back, or in the case of physical mail, those contacts whom you have gotten mail back labeled “return to sender” or “not at this address.”
Customer Contact Research – Your assistant can investigate the contact information of customers who can’t be reached, either because of an incorrect email address, telephone number or mailing address. He or she can conduct online research to attempt to find the correct contact information for your prospect or client.
Survey Data Processing – A virtual data entry assistant can help you process survey results from your latest campaign. He or she can enter the results into your databases, and follow up with respondents if more information is needed.
Create Mailing Lists – Your virtual assistant can collect customer contact information and create mailing lists for your business. For example, he or she can create an email mailing list for a specific drip email marketing campaign you want to push.
E-Commerce Product Listings – A data entry virtual assistant can help you with product listings for a variety of e-commerce platforms such as eBay, Amazon, WooCommerce, Magneto, VirtueMart, Shopify, Yahoo Store and more.
Member List Maintenance – A data entry assistant can help you keep your membership list organized and up to date. He or she can remove members who are no longer active, update contact information of existing members and add new members to your list.
Medical Forms Data Entry – Doctor’s offices receive and generate a ton of hand written paperwork from patients. All of this paperwork needs to be transcribed online to proprietary databases or third party software such as Athena Health. A virtual data entry assistant can help process this paperwork for a fraction of the cost. You’ll just need the physical front desk staff who traditionally does these tasks to quickly scan documents and send them to your virtual data entry specialist. And you don’t need a physical scanner these days as well with free applications like CamScanner which can be used on your phone. Of course, you’ll need to make sure everything you’re doing is HIPAA compliant and kosher with local regulations.
Catalog Maintenance – Perhaps your business still regularly sends out a product catalog either via direct mail or by email. If so, your catalog is bound to be constantly changing with new product additions, styles and other changes. A virtual data entry assistant can help control the chaos by organizing your product list and making sure your catalog is always up to date.
Invoice Processing – A virtual assistant can help you with both physical and electronic invoices. He or she can help you process invoices to be sent as well as invoices received, and can be especially helpful in organizing physical invoices and transcribing the data to a computer.
Claim Processing – A virtual data entry assistant can process all manner of insurance, legal and other claim forms. Many of these forms are still filled out today by hand, and as a result you’ll need an assistant to transcribe the information onto a computer.