What Can a Data Entry Virtual Assistant Do?

A data entry assistant can help with a variety of tasks related to collecting, finding and inputting data which requires human oversight.

A data entry virtual assistant is much more efficient today with the advent of OCR technology which precludes workers from having to manually transcribe handwritten information to computer data. Unlike data entry assistants of previous generations, today’s assistants can often only spot check documents for accuracy after they have already been automatically transcribed by software.

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What Tasks Can a Data Entry Virtual Assistant Do?

A data entry virtual assistant can do much more than just type information from handwritten documents, phone calls and audio recordings into a computer. Here are a few examples of specific tasks which a data entry virtual assistant can help you with.

Spreadsheet Data Entry – A virtual assistant can enter a variety of data into spreadsheets, including cloud based spreadsheets such as Google Sheets.

A data entry assistant can help with a variety of tasks related to collecting, finding and inputting data which requires human oversight.

Contacts Data Entry – A virtual assistant can enter and save a variety of contact information either in email software such as Outlook or on newsletter software such as MailChimp or Benchmark Email. He or she can create virtual business cards from all of your stockpiled physical business cards.

Website Data Entry – A virtual data entry assistant can submit data on your behalf, or on your customers’ behalf on a variety of websites, including your own. This can be helpful if certain clients need assistance with navigating online sign-up forms, calculators, surveys and even payment forms.

Marketing List Maintenance – A data entry virtual assistant can keep your marketing list clean by removing contacts with email addresses that have bounced back, or in the case of physical mail, those contacts whom you have gotten mail back labeled “return to sender” or “not at this address.”

Customer Contact Research – Your assistant can investigate the contact information of customers who can’t be reached, either because of an incorrect email address, telephone number or mailing address. He or she can conduct online research to attempt to find the correct contact information for your prospect or client.

Survey Data Processing – A virtual data entry assistant can help you process survey results from your latest campaign. He or she can enter the results into your databases, and follow up with respondents if more information is needed.

Create Mailing Lists – Your virtual assistant can collect customer contact information and create mailing lists for your business. For example, he or she can create an email mailing list for a specific drip email marketing campaign you want to push.

E-Commerce Product Listings – A data entry virtual assistant can help you with product listings for a variety of e-commerce platforms such as eBay, Amazon, WooCommerce, Magneto, VirtueMart, Shopify, Yahoo Store and more.

Member List Maintenance – A data entry assistant can help you keep your membership list organized and up to date. He or she can remove members who are no longer active, update contact information of existing members and add new members to your list.

Medical Forms Data Entry – Doctor’s offices receive and generate a ton of hand written paperwork from patients. All of this paperwork needs to be transcribed online to proprietary databases or third party software such as Athena Health. A virtual data entry assistant can help process this paperwork for a fraction of the cost. You’ll just need the physical front desk staff who traditionally does these tasks to quickly scan documents and send them to your virtual data entry specialist. And you don’t need a physical scanner these days as well with free applications like CamScanner which can be used on your phone. Of course, you’ll need to make sure everything you’re doing is HIPAA compliant and kosher with local regulations.

Catalog Maintenance – Perhaps your business still regularly sends out a product catalog either via direct mail or by email. If so, your catalog is bound to be constantly changing with new product additions, styles and other changes. A virtual data entry assistant can help control the chaos by organizing your product list and making sure your catalog is always up to date.

Invoice Processing – A virtual assistant can help you with both physical and electronic invoices. He or she can help you process invoices to be sent as well as invoices received, and can be especially helpful in organizing physical invoices and transcribing the data to a computer.

Claim Processing – A virtual data entry assistant can process all manner of insurance, legal and other claim forms. Many of these forms are still filled out today by hand, and as a result you’ll need an assistant to transcribe the information onto a computer.

Pro Tip: A data entry virtual assistant can help with a variety of related tasks such as uploading and processing videos for your YouTube channel. Have your assistant watch our tutorial videos and learn how to merge video clips on YouTube for example!

How Much Does a Data Entry Assistant Cost?

A data entry assistant based in the United States will cost between $30,000 to $40,000 per year in salary on average as of this writing, excluding the cost of any employer benefits and insurance. This is on the low side compared to the US median income of $59,0391 because this job generally does not require a college education, and a high school diploma or equivalent is typically sufficient.

A data entry assistant can help with a variety of tasks related to collecting, finding and inputting data which requires human oversight.

A data entry assistant based in the United States will cost between $30,000 to $40,000 per year in salary on average as of this writing, excluding the cost of any employer benefits and insurance. This is on the low side compared to the US median income of $59,0391 because this job generally does not require a college education, and a high school diploma or equivalent is typically sufficient.

However, you can save more than 70% on employment expenses by outsourcing this function through a reputable business process outsourcing company like Jobstob. We’ll build a team for you, whether you need one person or three hundred people. We can find you a college educated, fluent, English speaking virtual data entry assistant for approximately $10,000 to $12,000 per year. Furthermore, you can save more because our quotes are inclusive of any traditional employment related costs such as benefits and insurance, meaning you don’t have to pay out of pocket for anything except for salary.

1According to the US Census Bureau report released on September 2017 for the year 2016.

Pro Tip: You can generally expect to be able to afford three overseas based virtual assistants for the price of one domestically based virtual assistant. As a result, by outsourcing a data entry virtual assistant through Jobstob, you can also hire a social media manager and an email assistant too!

Limitations of a Data Entry Virtual Assistant

The primary limitation of a virtual data entry assistant is that he or she can’t physically receive paperwork that needs to be transcribed, such as medical forms that are completed by hand by patients at a doctor’s office.

However, a data entry virtual assistant can still be enormously helpful to your front desk staff in this situation with all of the transcription and processing after the front desk staff has sent photocopies of any physical documents.

This will free up your physical front desk staff for other tasks, such as greeting customers, answering the phone and scheduling appointments.

Pro Tip: A data entry virtual assistant by default will not be able to do anything that requires a physical presence. However, that doesn’t mean you can’t have face-to-face interaction. You can easily do video chats for free over the internet on a variety of applications such as Skype or Google Hangouts.

Hire a Data Entry Virtual Assistant

Hire a fluent, English speaking data entry virtual assistant based in the Philippines through Jobstob for a fraction of the price.

We’ve re-imagined and simplified business process outsourcing from soup to nuts. Start by browsing our extensive selection of video resumes, and contact us once you’ve found a candidate you like. Or, we’d be happy to do a custom search for you.

We’ll source, screen, interview and test candidates to make the best use of your time. Once hired, we’ll take care of everything from a free trial period to payroll, time tracking, compliance and HR so you can focus on growing your business.

Save 70% When You Outsource With Jobstob

Full-time, fluent, English speaking virtual assistants, designers, video editors and salespeople for $6 a hour.